国庆佳节的脚步声越来越近，对于忙碌的外贸人而言，在满心欢喜地迎接假期之前，必须做好一系列的准备工作，以确保业务的持续稳定运行，同时给客户留下专业、负责的深刻印象。
一、通知客户放假时间
在国庆节放假前，及时通知客户是至关重要的。这不仅体现了你的专业和负责，还能让客户提前做好安排，避免因不知情而产生的误解和不满。
1、邮件通知
Subject: National Day Holiday Notice
Dear [Client's Name],
I hope this email finds you well. As we approach the National Day holiday in China, I would like to inform you of our company's holiday schedule.
Our office will be closed from [start date] to [end date] for the National Day celebration. During this period, there may be some delays in responding to your inquiries and processing orders. However, we will do our best to minimize the impact on your business.
If you have any urgent matters that require attention during this time, please feel free to contact me at [your contact information] and I will do my best to assist you.
Thank you for your understanding and cooperation. We look forward to continuing to serve you after the holiday.
Best regards,
[Your Name]
[Company Name]
2、电话通知
Hello, [Client's Name]. This is [Your Name] from [Company Name]. I'm calling to let you know that we will be having a National Day holiday from [start date] to [end date]. Just wanted to give you a heads up so that you can plan your orders and inquiries accordingly. If you have any urgent matters, you can always reach me at [your contact number]. Thanks!
3、社交媒体上发布放假通知
可以在LinkedIn、Facebook、Twitter等社交媒体平台上发布放假通知，让更多的客户和潜在客户了解公司的放假安排。
Dear friends and customers! Our company will be taking a break to celebrate the National Day from [start date] to [end date]. We'll be back soon with full energy to serve you better. In case of any emergencies, please contact us at [emergency contact number].Thanks for your understanding!
4、即时通讯工具通知
对于经常使用即时通讯工具沟通的客户，如 WhatsApp、WeChat、Skype等，直接发送消息通知他们放假安排。
Hi! Just wanted to let you know that our company will be on holiday from [start date] to [end date] for the National Day. If you have any urgent matters, please call [emergency contact number] or send an email to [your email address]. Thanks for your understanding!
在通知客户放假时间时，要注意以下几点：
明确放假日期：确保客户清楚地知道你的公司具体的放假时间，避免产生混淆。
表达歉意：对于可能给客户带来的不便表示歉意，展现你的诚意和服务态度。
提供联系方式：在放假期间，虽然业务暂停，但可能会有紧急情况发生。因此，提供一个紧急联系方式，让客户在需要时能够找到你。
二、安排好订单处理
1、检查现有订单
仔细检查所有未完成的订单，确保订单信息准确无误，包括产品规格、数量、交货期等。与生产部门和供应商沟通，了解订单的生产进度，确保能够按时交货。
2、与客户确认交货期
如果有订单可能会受到放假影响而延迟交货，要及时与客户沟通，确认新的交货期，并向客户解释原因。
Dear [Customer Name],
Regarding your order [order number], we have checked the production progress and found that due to the National Day holiday, the delivery date may be slightly delayed. We apologize for the inconvenience caused. The new estimated delivery date is [new delivery date]. We will do our best to expedite the production and ensure that your order is delivered as soon as possible. Thank you for your understanding.
Best regards,
[Your Name]
3、安排加班或提前发货
如果客户有紧急需求，可以考虑安排加班生产或提前发货。与相关部门协调，制定合理的计划，确保能够满足客户的要求。
Dear [Customer Name],
We understand that you have an urgent need for your order. In order to meet your requirements, we are considering arranging overtime production or shipping your order in advance. We will confirm the specific plan with you as soon as possible. Thank you for your patience and understanding.
Best regards,
[Your Name]
三、整理工作文档
在放假前，整理好工作文档是非常必要的。这不仅可以让你在假期后更快地进入工作状态，还可以避免因文件混乱而导致的工作失误。将重要的文件分类整理，如客户合同、订单信息、报价单等，并备份到云端或外部存储设备中，以防数据丢失。同时，清理电脑桌面和邮箱，删除不必要的文件和邮件，保持工作环境的整洁和高效。
最后，愿大家尽享美好的假期时光！
休息几天后满血归来，节后继续拼搏！
如果你想获取更多外贸知识，
特别是在开发欧洲市场方面
那么可以了解一下Industrystock！
